Volunteers: To ensure a smoothly run meet, it is imperative that every family volunteers. This volunteer requirement is separate from the required volunteer points. Please use this link to sign up: https://www.signupgenius.com/go/4090D44A5A82EA1F49-57641507-2025#/. 

Address: 25930 Lennox Hale Drive, Aldie, VA 20105 (Virginia Manor pool)

Please enter the Virginia Manor neighborhood from Gum Spring Road, near Buffalo Trail Elementary (see map below) so that we can have a safe and efficient swimmer drop off area.

The drop-off area is located on Lennox Hale Drive. You MUST drop your swimmer off on the side of the road closest to the parking lot, where they will exit the passenger side of the car. Swimmers will not be allowed to cross the road. Following the directions above will allow for a safe drop-off. 

Please be prepared to execute an efficient drop-off and clear your vehicle from this area as quickly as possible. Please allow yourself extra time to drop-off and park. Parking can be found along Lennox Hale Drive and surrounding neighborhood streets.

Team Area: Please refer to the map below for placement of our team during the meet. These areas are for swimmers and their families. Families may report to the pool deck to watch their swimmer(s), but then must leave the pool deck immediately after the completion of the race. It is our responsibility to maintain a neat team area. Medals will not be distributed until the Team Areas are clear.

Warm-Ups: 

Pre-Meet (at Willowsford): 6:45-7:05

Mid-Meet (at Dulles Farms): Swimmers competing in Breaststroke, Butterfly and Individual Medley events (second half) will have a warm-up period after the Backstroke events have finished. This break will be thirty minutes total, broken up into three ten-minute segments so all athletes have an opportunity to warm up. We will also use this time to switch to second half volunteers. See lane assignments below.

Pool Deck: There is limited standing room ONLY viewing from the pool deck. Spectators should time their arrival on the pool deck to align with their swimmer’s approximate swim time. The pool deck entrance is on the side of the pool nearest the playground. Follow signs for the spectator viewing area. Upon completion of your child’s swim, please exit the pool deck back towards the team area in a timely manner. NO CHAIRS are permitted on the pool deck, the clubhouse deck, or the sidewalk/path outside the fence. Feel free to set-up in the grass.

Restrooms: Restrooms for visitors/families are located in the upper portion of the clubhouse. The bathrooms accessible from the pool deck are ONLY for the use of coaches, volunteers and swimmers.

Concessions: We will run full concessions service with CFA sandwiches, Anita’s burritos, drinks (Gatorade, water, soda), and snacks (candy and other treats), along with Kona Ice and a Hershey’s Ice Cream truck. We will take cash and Venmo (@dullesfarms). We will be selling ‘lucky ducks’ to gift as encouragement to your friends/family/teammates as well as a 50/50 raffle.

T-Shirt Sales: ODSL has contracted with a vendor to provide custom apparel for purchase. The stand will be setup in the parking lot near concessions. Here is the link to purchase ahead of time: https://shop.finedesigns.com/greatlakes/2025ODSLAllStars/.

Briefings: 

Officials – THANK YOU for volunteering your time and talents to ensure that every heat in every event is run according to the rules and that the playing field, in this case legal strokes, is fair for all swimmers. We will hold an Official’s briefing at 7:30 a.m. in the far corner of the pool. Please be dressed and ready to officiate. 

Timers – THANK YOU for volunteering to help collect accurate times for our swimmers. We will hold a timer’s briefing at 7:30 a.m. at the far side of the pool. At that time we will review timing procedures, assignments, and watch operations. 

ODSL Tech Suit Reminders: Dulles Farms would like to remind all swimmers that the Old Dominion Swim League prohibits technical swimsuits for any of our meets, dual or championship, for all ages. 

As per the ODSL bylaws (Section 8.5, emphasis added): 

A technical suit is defined in alignment with the guidelines by USA Swimming. A technical suit possesses the following characteristics: -Utilizes bonded or taped seams. -Is made of a woven/knitted fabric or a non-woven/knitted fabric that has been treated or coated and has a maximum permeable area of 30 square centimeters. -Has a maximum of two panels in the construction, other than the bonded or taped seams. -Has a maximum of one centerline seam in the construction. -Does not extend past the neck to ankles and wrists. 

Swimmers found in violation of this rule shall be disqualified from the event in which they were wearing a technical suit. As such, we encourage swimmers to wear their official team swimsuits and we reserve the right to disqualify any swimmer determined to be in violation of the tech suit prohibition.

Award Presentations: The medal podium will be located in front of the upper part of the clubhouse (see map). Award ceremonies for the Freestyle and Backstroke events will begin shortly following the completion of the Backstroke events. Presentation medals for Breaststroke, Butterfly, and Individual Medley events will be upon conclusion of the meet.

Lost and Found: Any found items may be delivered inside the upper clubhouse where the Computer Operators and Medals will be setup.

Address: 23564 Founders Drive, Ashburn, VA 20148 (Sycamore House Pool)

Parking:

• Please park anywhere in the Sycamore House parking lot that isn’t blocked off for team areas - this will be obvious.
• If no parking spaces are available, please park on the street along Founders Drive - but do not park in front of the farm stand on either side of the street.
• See map below

Meet Schedule:

• 6:55 AM - North Waves warm-ups begin
• 7:15 AM - South Waves warm-ups begin
• 7:35 AM - Dolphins warm-ups begin
• 7:35 AM - Officials Meeting at starter station
• 7:40 AM - Timers Meeting at the computer operator tent
• 7:55 AM - Clear the pool
• 7:57 AM - National Anthem
• 8:00 AM - Meet begins

Team Areas:

• The team areas will be located in the circular parking lot immediately north of the pool. This area will be blocked from vehicle traffic.
• Each team’s area will be clearly marked upon arrival
• The clerk tent will be set up on the south end adjacent to the pool.
• Several large trash bins will be placed around the team areas so that we can keep the area clean

Seating on Deck:

• With the larger crowd this weekend, we ask that all folding chairs be kept off of the pool deck so that spectators can easily move on and off deck to watch their swimmers’ events.
• There are lounge chairs on deck and tables in the picnic area available on a first come basis
• If folding chairs are needed for any special accommodations on an individual basis we will work with you to find location that works

Concessions:

• Chick-Fil-A biscuits, Anita's breakfast burritos, coffee, donuts, snacks, candy, and drinks will be available for purchase from the concession stand.
• Cash and Venmo for payment, with a $5 minimum purchase for Venmo.

Swim Meet Theme: Shark Week 

*RELAYS WILL BE HELD BETWEEN BACKSTROKE AND BREASTSTROKE* 

Location: 41101 Willowsford Lane, Aldie, VA 20105
Parking: Parking is available in the parking lot by the pool and along Grassland Grove Drive. Note: Do not park in the first parking lot on Willowsford Lane or directly on Willowsford Lane. There will be signage.

Times: 5:00 PM: Pool deck opens 5:10-5:30 PM: Warm-ups (South Waves) 5:30-5:50 PM: Warm-ups (Lansdowne) 5:30 PM: Officials briefing - at the computer operations table at the far end of the pool deck 5:40 PM: Timer briefing - at the computer operations table at the far end of the pool deck 6:00 PM

Timing: We use the Dolphin timing system across our six lanes.

Team Area: Please have swimmers find their team area in our parking lot in the half-moon area (between the pool and the Lodge building). 

Seating: We ask that all spectators and swimmers keep the pool deck clear near the clerk of course area as traffic tends to bottleneck. To maintain clear sight lines and facilitate efficient meet operations, parents not working the meet as a deck official, volunteer lane timer, or other meet positions are not permitted along the far side of the pool. Further, competitors may not loiter along the edges of the pool between the timers and the starter equipment. We encourage families to bring their own deck chairs to supplement those available on the pool deck.

Supervision: Parents and coaches are responsible for the conduct of their swimmers and families and for cleaning up the team area. Please note, as a safety precaution, no swimmer or spectator is allowed in the baby pool or beach entry area of the pool before, during or after the swim meet.

Programs: We recommend you print programs from the website in advance or use the Swimtopia app.Concessions: Concessions will be available. Cash or Venmo is accepted.

Weather Delay: Our pool management company has a 45-minute wait-out period after a thunder/lightning strike. We are required to clear the pool deck during this time. Together, Team Reps and Head Coaches will address weather delays accordingly. 

THIS MEET IS FURTHER AWAY THAN TYPICAL PLEASE PLAN ACCORDINGLY.

**Meet Schedule:**

Please plan to arrive by 7:00 am and your warm-ups will be from 7:10-7:35 am. We hope to begin the meet a few minutes early, ideally by 7:45 am, which should allow us to complete all the relays. Our intention is to stick to the timeline to make this happen. We appreciate your assistance in arriving on time and having your young swimmers lined up by 7:45 am.

**Post-Meet Expectations:**

We will do everything possible to publish the results of the meet by 5:00pm. Please review at that point and let us know if you have any questions or concerns. We would prefer to print labels for ribbons after verifying the meet results, but please let me know in advance if you would like to take an estimated number of needed ribbons at the end of the meet.

**Pool Details:**

Our pool is 25 yards long, so swimmers’ times at this event will differ from those recorded in your 25-meter home pool. However, results will be published in meters after a conversion rate is applied. Timers will remain in place at the pool house end of the pool, and 25-yard events will be started from the far end.

**Volunteers:**

Per ODSL rules, we ask you to provide 2 Stroke & Turn Judges, 9 Timers, a Clerk of Course assistant. We will provide the Ref & Starter as they work closely with our computer team, which promotes a timely meet. Stroke & Turn Judges will meet at 7:15 am next to the Ref/Starter tent, and Timers will meet at 7:15 am next to the Rock climbing wall.

**Directions:**

Our pool is located at the rear of the Lovettsville Community Center, 57 E Broad Way, Lovettsville, VA 20180.

**Parking:**

We have limited onsite parking available for parents in the gravel section. Parking in the paved section next to the Community Center is reserved for Community Center activities and is not available for our swim meet. When the gravel lot is full, you may need to park at our new Community Park (12565 Milltown Rd, Lovettsville, VA). You can walk along the paths and crosswalks to the Community Center, or you can park along E Broadway (where designated parking spaces exist) or along the neighborhood streets on and off Frye Ct, located directly past the Community Center on the left. It will be a bit of a walk, so we encourage you to arrive early. We will not delay the start of the meet for late arrivals, as we will not have time to accommodate any delays while making it through the entire meet. I apologize in advance for this inconvenience.

**Visiting Team Area:**

You will have access to the grass area outside the pool near the tennis court.

**Parent Viewing Area:**

We kindly ask that parents only access the deck to watch their child swim. After your child's swim, please exit the deck area to comply with the Community Center’s strict occupancy policies.

**Playground Supervision:**

If your children plan to use the Community Center playground, please remember that they must be supervised while playing. Your supervision helps ensure a safe and enjoyable experience for all.

**Restricted Areas:**

Please ensure that no one enters the baby pool area. We also ask that you keep clear of the area around the starter table and the lanes to allow access for Officials and Runners. The walkway island between the pool and the disabled access ramp is for Coaches and Officials only. Additionally, please make sure no one enters the water in the ramp area; this area may be particularly appealing to little ones on hot days.

**Concessions:**

We operate a full concessions service, offering breakfast burritos, locally roasted coffee, and a variety of candy and snacks. Families are welcome to bring their own provisions. We accept both cash and credit cards.

We appreciate your cooperation in cleaning up all areas during and after the event so that the pool staff can open the pool as soon as possible after the meet ends.